Executive Assistant

We are a lifestyle brand!

We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate - yet fast and consistent - experience to our customers.

We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry.

Role overview

We are seeking an exceptional Executive Assistant to provide high-level administrative, organizational, and operational support to our Chief People & Culture Officer and Chief Operating Officer.

This is an opportunity for a highly organized, proactive, and resourceful professional who enjoys working closely with senior leaders and playing an important role in helping a growing organization operate effectively.

This is more than a traditional administrative role. We're looking for someone who can become a trusted partner to the executives they support, helping them manage their time, stay organized, prepare for important meetings, develop executive-level materials, and maintain focus on the priorities that matter most.

The right person will be equally comfortable managing complex calendars, coordinating travel, developing polished PowerPoint presentations, preparing executive briefings, and following through on important commitments.

Supporting two executives requires exceptional judgment, flexibility, and the ability to balance competing priorities without losing attention to detail. This individual must be comfortable navigating a fast-paced environment, handling sensitive information, building strong relationships, and taking ownership of responsibilities with minimal direction.

We're looking for someone who can take broad direction, organize information, anticipate what's coming, and turn ideas into action. Whether it's building a presentation for an upcoming leadership meeting, preparing a briefing ahead of an important conversation, or making sure commitments don't fall through the cracks, this person takes ownership and makes things happen.

Above all, we want someone who makes the executives they support more organized, more prepared, more focused, and more effective.

Responsibilities

Executive Calendar & Time Management

• Manage complex and frequently changing calendars for two senior executives.
• Coordinate internal and external meetings, appointments, and commitments.
• Prioritize scheduling requests based on urgency, business impact, and executive priorities.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Build appropriate preparation, travel, thinking time, and follow-up time into executive schedules.
• Ensure both executives are prepared for meetings and have the information needed to be effective.
• Exercise sound judgment when balancing competing demands on executive time.
• Develop a strong understanding of each executive's priorities, working style, and communication preferences.
• Protect executive time and ensure calendars reflect the most important business priorities.

Executive Meeting Preparation & Briefing

• Proactively prepare the Chief People & Culture Officer and the additional executive for upcoming meetings, leadership discussions, presentations, and important engagements.
• Review upcoming calendars and identify meetings requiring preparation, background information, materials, or follow-up.
• Gather and organize relevant information, reports, agendas, and supporting documents to ensure executives are prepared and informed.
• Develop concise meeting briefs outlining the purpose of the meeting, key participants, relevant background, discussion topics, outstanding decisions, and desired outcomes.
• Partner with internal stakeholders to obtain information and materials ahead of important meetings.
• Anticipate questions, identify missing information, and flag items requiring attention before meetings occur.
• Maintain organized reference materials and briefing documents that can be easily accessed when needed.
• Help ensure executives enter important meetings with clarity on objectives, decisions, and next steps.

Presentation Development & Executive Materials

• Create, develop, and refine professional PowerPoint presentations for Executive Leadership Team meetings, department discussions, company initiatives, and other business priorities.
• Translate executive direction, rough notes, and initial ideas into well-organized, visually compelling presentations.
• Organize information into clear, logical narratives that communicate key messages effectively.
• Work with cross-functional partners to collect data, updates, and supporting materials for presentations.
• Develop executive-ready materials, including meeting agendas, talking points, briefing documents, organizational updates, and summaries.
• Format presentations, reports, and documents to ensure consistency with Pura Vida's brand standards.
• Review materials for accuracy, clarity, consisten